Company Name:

Texas Medical Association

Location:

Austin, Texas

Approximate Salary:

$45,000 Per Year

Job Category:

Meeting/Event Planner

Position Type:

Full Time

Required Experience:

2 - 5 years

Required Education:

Bachelor's Degree

Posted

November 7, 2018

Conference Manager

DEPARTMENT Conference Management

SUPERVISOR Associate ector of Conference Management

BASIC FUNCTION
Plan and implement logistics for Winter Conference, Fall Conference, and serve as team lead for logistics for TexMed, TMA's annual meeting. 

MAJOR RESPONSIBILITIES/TASKS

1. Plan and manage logistics for TMA conferences. This includes but not limited to: room assignments and set up, menu ion, meal guarantees, audiovisual requirements, signage, and staffing needs.

2. Manage Housing for TMA Conferences. This includes but not limited to: managing the sleeping room blocks, managing reservations for staff, speakers and VIPs, making arrangements for amenities, room deliveries or other special requests/needs.

3. Reconciling invoices and expenses. Work with TMA's finance department to reconcile and allocate conference expenses to appropriate cost centers and negotiate financial disputes with conference vendors.  

4. Process follow up reports and correspondence/reports. Including housing pickup, attendee preferences and spending patterns, revenue and expenses, attendance analyses, and conference evaluations.

5. Serve as a core member of the TexMed, Fall and Winter Conference Teams. Provide support as needed with projects and tasks related to the TMA Meetings.

6. Provide support to other areas of the Conference Management Department. Including, but not limited to: support with additional meetings, marketing materials, registration, programming, etc. 

7. Perform other related duties as ected or required.

TRAVEL REQUIREMENTS
This position requires some overnight travel, including, but not limited to, traveling for TMA Conferences and site visits. 

SUPERVISORY RESPONSIBILITY
No supervisory responsibility on a daily basis.

INDEPENDENCE/SUPERVISION RECEIVED
Duties are performed under general supervision according to generally prescribed guidelines.  Employee is responsible for judgment that is exercised regarding ion and interpretation of methods and procedures to be used personally.

GENERAL QUALIFICATION REQUIREMENTS

Knowledge and Experience:

This position requires concentrated understanding of a specialized area of knowledge normally acquired through attainment of lege degree in related field, and 1-3 years experience.  Experience in meeting management, hotel convention services and sales a plus.  Knowledge of Microsoft Office Suite. 

Skills and Abilities:

 Exceptional project management skills and ability to lead a team during the planning and onsite phase of conference management.

 Prioritize/perform multiple tasks with strict attention to detail despite many interruptions.  

 Must embrace technology for use in maintaining calendars, and organizing tasks. 

 Excellent organizational, interpersonal, and communication skills essential  

 Ability to understand and follow oral and written instructions with minimal supervision  

 Work effectively with other TMA employees in a team environment.

 Proficient with Outlook, Word, Excel, and PowerPoint.   

 Ability to work with outside vendors and maintain positive professional relationships

 Ability to plan meetings, develop objectives, evaluate facts, determine courses of action, resolve pre-meeting and onsite problems, and establish priorities 

Company Name:

Texas Medical Association

Location:

Austin, Texas

Approximate Salary:

$45,000 Per Year

Job Category:

Meeting/Event Planner

Position Type:

Full Time

Required Experience:

2 - 5 years

Required Education:

Bachelor's Degree

Posted

November 7, 2018

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