The events and education director (‘director’) brings leadership, professional expertise and superior management skills to plan and execute events and education programs of the highest quality for the clients of Shaw / Yoder / Antwih, Inc. (SYAI), one of the top association management and legislative advocacy firms in California.
Based in Sacramento, the director identifies and acts as a principal decision-maker on all issues affecting statewide events and education programs for several SYAI association clients.
The director advances the visibility and influence of associations by planning and executing the highest quality events and education programs. The successful candidate must have a proven track record of vision setting, strategic thinking and planning, strong fiscal management, resolute leadership and high attention to detail.
In collaboration with key staff, committees and boards of directors, the director plans, produces and executes events and education programs of the highest caliber.
The director provides pre- and post-event analysis and assesses opportunities and makes recommendations for improving service to internal and external customers and implements those improvements as appropriate.
The director consistently exercises strong time management and multi-tasking skills by completing various overlapping tasks to meet critical deadlines for multiple events.
The director prepares, manages, and monitors department, event and education budgets and net revenue performance. Additionally, the director creates an annual departmental business plan and concluding year progress report based on actual revenue performance and event history for review and approval by association boards of directors.
The director must demonstrate the ability to work in a fast-paced environment and possess high levels of professionalism and unwavering commitment to superior customer service, notwithstanding competing time-deadlines and performance requirements. He/she must be available for evening/weekend hours and able to travel as needed.
The director develops, prepares and helps to market regularly occurring educational offerings and conferences. She/he negotiates and secures best pricing regarding meeting rooms, hotel rooms, food and beverage, audio/visual services and other program-related costs and expenses for each on-site meeting and/or program.
This position requires an experienced meetings industry professional with a minimum of five years of event management and meeting planning experience, with supervisory expertise. A bachelor’s degree is required, and a Certified Meeting Planning accreditation is preferred.
The director must demonstrate command of excellent oral and written communication skills. A proficiency in Microsoft Office, specifically Excel, Word, and PowerPoint, is necessary. Substantial experience successfully working with clients, vendors, and internal departments is required.
The position requires an independent self-starter, who sets priorities, demonstrates follow-through, anticipates and resolves problems. The director must possess knowledge of current marketing trends and channels. Trade association management software and website content management experience is desired. Knowledge of California’s hospitality industry, familiarity with visitors & convention bureaus, and experience in negotiating directly with hotels and convention spaces are all preferred attributes.
Salary + Benefits
Salary range is $60,000 to $90,000 and benefits include full medical, dental and vision benefits for employee and family, life insurance, 401k, paid vacation, etc.
Skills, Knowledge, and Abilities
Following are representative skills, knowledge, and abilities required for the position:
Demonstrated verbal skills to interact with others and staff and to respond to questions and to gather and distribute information.
Ability to work independently and within a strong team-oriented environment.
Skills in supporting the development, production, and execution of meetings and conferences.
Outstanding attention to detail and accuracy, and excellent organizational skills.
Ability to communicate effectively orally and in writing.
Ability to organize time and priorities.
Demonstrated skills in standard management computer software including Microsoft Office, and specifically Excel, Word and PowerPoint.
Demonstrated ability to learn to operate management software programs including association management software and content management systems.
Demonstrated skills in basic mathematics with an emphasis on financial calculations, budgeting and fiscal management.
Ability to take ownership for all projects and see them through to completion.
Ability to solicit and close sponsorship and exhibitor payments.
Ability to oversee and direct contracted vendors.
Interested candidates please send cover letter and resume to email@example.com no later than December 7, 2018 at 5:00 p.m. We will be contacting qualified candidates for interviews beginning December 10, 2018.