Company Name:

LEO Events

Location:

Memphis, Tennessee

Approximate Salary:

Not Specified

Job Category:

Meeting/Event Planner

Position Type:

Full Time

Required Experience:

5 - 10 years

Posted

November 14, 2018

Meeting Planner


Company Summary: 

LEO Events imagines, creates, designs and produces global corporate events, meetings, incentives, festivals and live experiences. We execute hundreds of events annually all over the world like KAABOO Del Mar (nominated by Pollstar as Festival of the Year) and for brands like Walmart, ExxonMobil and Sherwin-Williams. Our business mix is 90 percent B2B and 10 percent public events and B2C activations. Named to Eventmarketer’s Top 100 It List two years in a row and Special Events Magazine’s Top 50 Event Companies, LEO is a tight-knit group of extraordinary individuals, and we're constantly on the lookout for exceptional people to join our team. Our corporate office is in Memphis with additional offices in Nashville and Chattanooga, Tenn. Follow the Roar with LEO Events. 

 

Position Summary: 

LEO Events is seeking a Meeting Planner to join our professional team to manage and execute successful meetings and incentive events locally, nationally and internationally. Working with LEO’s business development, production and creative teams, this position will lead mostly established accounts as the head planner. A highly visible role which demands extensive customer service skills, professionalism and a willingness to handle all planning and administrative details of meetings, the ideal candidate must thrive in a challenging and fast paced atmosphere where prioritizing and multi- tasking are the norm. Exceptional attention to detail and organizational skills are mandatory. This dynamic position will report to a Principal and work in a team environment to produce turn-key meetings and incentive events. Working in an office setting, the position will entail moderate travel (estimated at 25-40%, depending on scope) We offer a full benefits package and competitive salary. 

 

Job Responsibilities to include but not limited to: 

Essential functions are listed in order of importance

 Management of multiple national meetings, medium to large-scale conferences and events for a variety of clients simultaneously 

 Support local events team with meeting or event management services as needed 

 Site selection including hotel and/or venue, including the RFP process and contract negotiation 

 Management of LEO Events annual contract and billing allocation with Cvent registration platform 

 Event registration management including site build, module management, reporting and on-site registration 

 Management of meeting related staffing including scheduling, training, pre-event meetings and debriefs 

 Vendor RFP process and contract management as necessary 

 Speaker & VIP Coordination 

 Management of special event functions within the program 

 Transportation vendor management as necessary 

 Materials fulfillment, handling and shipping 

 Event marketing communications as necessary 

 Tradeshow/Exhibit management 

 Manage agendas, meeting specs, rooms diagrams and BEOs 

 Housing & Travel management including serving as liaison with contracted travel agency 

 Create and manage program budgets 

 Key liaison with clients and meeting participants 

 Troubleshooting for all meeting service needs 

 Work with creative team to design event materials and signage plans 

 Client invoicing and reconciliation 

 Management of Post event evaluations & surveys 

 Management of Internal/external debrief meetings 

 Develop and grow relationships with meeting service vendors such as hoteliers, suppliers (PC nametag), DMCs, etc. 

 Responsible for working with Principals and Senior Leaders on internal meetings as needed 

 This position will serve at the lead meeting planner supporting all necessary meeting services for the annual ROAR Retreat 

 Assist VP of Events and Meeting Services team with annual local planner event 

 

Qualifications 

 Bachelor’s degree from an accredited four-year college or university in or a related field. 

 Certified Meeting Planner (CMP), preferred 

 Minimum 5+ years industry experience such as previous employment in corporate meetings and events, non-profit events, convention sales or services, destination management, hotel sales or services 

 Candidate should be knowledgeable of market and industry trends 

 

Competencies: 

 Excellent communicator with ability to influence and persuade across all levels of the organization while exercising a high degree of tact and diplomacy 

 Customer service oriented 

 Strong writing and communications skills 

 Demonstrated creative and critical thinking skills 

 Strong business analytics, relationship management, strategy development, project management and problem-solving skills 

 Ability to multitask 

 Technically savvy and advanced 

 Professional and positive approach 

 Self-motivated team player 

 Strong computer skills including work with MAC and PC, Power Point, Publisher, Dropbox, and more 

 Ability to travel (estimated at 25-40%) and work nights and weekends as requested 

 Operate job costed positions onsite as requested 

 Great team member: willing to roll up your sleeves and pitch in to help colleagues when needed 

 

Environmental Conditions and Physical Demands: 

Employee required to spend a portion of time in a seated position looking at a computer screen. Employee will be required to do some standing and walking. Must have the ability to lift 50 lbs. Employee will be in a well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. 

 

Company Name:

LEO Events

Location:

Memphis, Tennessee

Approximate Salary:

Not Specified

Job Category:

Meeting/Event Planner

Position Type:

Full Time

Required Experience:

5 - 10 years

Posted

November 14, 2018

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