Company Name:

Society of Petroleum Engineers

Location:

Richardson, Texas

Approximate Salary:

Not Specified

Job Category:

Meeting/Event Planner

Required Experience:

2 - 5 years

Required Education:

Bachelor's Degree

Posted

October 25, 2018

Registration Specialist

Job :  Registration Specialist

Submit Resume to: Recruiting@spe.org


SUMMARY/JOB PURPOSE

This specialist position supports events, workshops and forums and training courses registration processes for all offices.  The Registration Specialist is also responsible for testing and implementation of any new functions in the internal registration software and may be required to work with third party vendors for registration.


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Train new users on the registration software in the test environment and introduce to all registration staff any new functions or changes in processes.

  • Manage event setup and testing in the registration software for North American and Latin American events, workshops and forums and training courses

  • Review event setup and testing in the registration software for global offices’ events, workshops and forums and training courses before event goes live on website.

  • Research, test and implement any new taxation requests, new functions or other special requests in the registration system

  • Test any updates required by IT for integrations, upgrades or other requests related to the registration software

  • Process and adjust any cancellations/transfers/refunds/chargebacks

  • Balance financials at the end of the event and work with Finance to ensure export to the financial software is correct.

  • Onsite support of event registration as required

  • Review marketing materials and update event manager as appropriate for Registration information

  • Process all registrations - includes s received by email, fax, and mail. This will also include requests for invoices and visa invitation letters.

  • Manage registration setup and testing events with third party registration vendors as required

  • Assist Registration Coordinators with technical, process or customer service questions as needed.

  • Assist Senior Registration Manager with updates on event progress and reporting

  • Maintain the EVA/Long Range Calendar

  • Assist the exhibits group with new company entry into Personify and the exhibits management application

  • Other duties as assigned.


SUPERVISORY RESPONSIBILITIES

None


JOB SPECIFICATIONS:


EDUCATION and/or EXPERIENCE

Minimum 3-5 years related work experience.   Bachelor’s degree required, or equivalent combination of education and experience. 1-2 years of association industry experience preferred.


QUALIFICATION REQUIREMENTS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Proficient in data management systems in Windows environment including MS Word, PowerPoint, Outlook and Excel

  • EBMS software knowledge required

  • Good communication skills (oral and written)

  • Ability to balance multiple projects

  • Ability to maintain a fast pace and meet scheduled deadlines

  • Ability to work independently

  • Self-Motivated

  • Detail-oriented

  • Organized

  • Professional

  • Excellent follow-through skills

  • Excellent client relationship skills

  • Background in oil and gas industry preferred

  • Volunteer and/or non-profit experience preferred

  • Willingness to work overtime, as required.

  • Ability to travel


Other Qualifications and Competencies that are important to success at SPE include:

  • Attention to Detail

  • Building laborative Relationships

  • Customer/Member Relations

  • Flexibility and Adaptability

  • Fostering Teamwork

  • Initiative

  • Planning & Organizing/Time Management

  • Problem Solving

  • Results Orientation

  • Written and Oral Communications


TRAVEL

About 25-30% travel



LANGUAGE SKILLS

Spanish as a second uage would be preferred.


Ability to learn, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to compose reports, business correspondence, and online communications. Ability to effectively present information and respond to questions one-on-one or from groups of managers, clients, and customers. Ability to communicate effectively both orally and in writing. Bilingual skills are preferred.


MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra. Understanding of statistical concepts and their application in data analysis.


REASONING ABILITY

Ability to define problems, lect data, establish facts, and draw valid conclusions.  Able to analyze complex data sets to gain insight from them, then present findings effectively in graphical to allow ease of understanding.



ORGANIZATIONAL CULTURE

At SPE, we feel it is important to find employees who are a match for our culture.  Employees who reflect these values will find themselves more at ease and better able to thrive within our environment.  

  • Accountability & Integrity

  • Global Mindset

  • Forward Thinking and Open to New eas

  • Member Orientation

  • Open Communications

  • Safety Mindset

  • Strive for Excellence


PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to operate, use or place objects, tools, or controls and effectively communicate. The employee frequently is required to remain stationary for periods of time. The employee may occasionally be required to move or reach to high or low spaces. The employee must occasionally lift and/or move up to 25 pounds. May be required to detect, recognize and observe objects near and at a distance, as well as perceive or and estimate depth.


WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The workstation for this position will be in a cubicle and the noise level in the work environment is usually quiet to moderate.


This job description is subject to change at any time.



Company Name:

Society of Petroleum Engineers

Location:

Richardson, Texas

Approximate Salary:

Not Specified

Job Category:

Meeting/Event Planner

Required Experience:

2 - 5 years

Required Education:

Bachelor's Degree

Posted

October 25, 2018

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